Northgate Plaza → Set up
Northgate Plaza
Add whatever you hold. Each document fills in a part of the record, and anything you have not added is marked missing, so nothing is quietly forgotten.
Your latest rent roll, one row per suite.
Fills in Tenants, suites, areas, rents, expiries and vacancy
See it on the record →The executed lease for each tenant.
Fills in A lease document filed against the tenant it belongs to
See it on the record →Operating statements and the monthly management report, the loan, tax and any valuation.
Fills in Income and expenses, NOI, who owes rent, debt, cash, assessment and value
See it on the record →This year's operating budget, month by month if you have it.
Fills in Budget against actual on Financials, for the month and the year to date, and budget alerts
See it on the record →The current policy or certificate.
Fills in Carrier, cover, premium and renewal date
See it on the record →Landscaping, janitorial, HVAC, life safety, security.
Fills in Vendors, services, annual cost and contract term
See it on the record →Vendor and contractor invoices that have been paid: repairs, services, supplies, utilities work.
Fills in What was paid, to whom and for what, kept with the property
See it on the record →Contractor bids, quotes and estimates, accepted or not: roof, paving, HVAC, tenant improvements.
Fills in What work was priced, by whom and for how much
See it on the record →Your own drafting templates for leases and extensions.
Fills in The house style new documents are drafted in
See it on the record →Plans for the building, by level or by suite.
Fills in Building area, number of floors and lot size
See it on the record →Architectural, structural, mechanical and electrical drawings.
Fills in Year built, zoning and property type
See it on the record →For-lease and for-sale flyers, brochures, offering memoranda and marketing packages from the leasing agent or broker.
Fills in What is on the market and how it is presented, kept with the property
See it on the record →County assessor and tax records for the parcel, the plat map or legal description. Or enter the parcel number and look it up in county records.
Fills in Parcel number, owner of record, land use, zoning, lot size, year built, assessed value and taxes
See it on the record →Add another kind of document
Pick what you hold and an upload box appears for it. Everything a commercial property file usually contains is in the list.
Property photos
Nine sets worth having on every property. Each files itself under the right area, and they live on the Photos & Videos tab once added.
Each elevation, and how the building meets the street.
Common areas, lobbies, corridors, restrooms.
Field, seams, flashings, penetrations and drains.
Every unit, and its nameplate where you can reach it.
Panels, their labels, and the main service.
Panel, devices and the inspection tag.
Surface condition, striping, lighting and kerbs.
Inlets, grates and anything ponding.
Each tenant's sign, and the pylon if there is one.
Other
Anything else you hold for this property. Name it yourself, add a figure or a reference to go with it, and it is filed on the record like the rest.
Open the property
Everything you have added is already on the record: leases, money, systems and documents. Come back here whenever you have more.